TRAD FEST FAQ

What is the Flash Foxy Trad Fest?

The kid sibling to our flagship Flash Foxy Climbing Festival in Bishop, Trad Fest is a three-day climbing event for women and genderqueer climbers of all ages with rotating locations every 3-5 years. We hope that the Flash Foxy Trad Fest will not only reach experienced climbers but also provide a safe space for beginner climbers to come and learn more about all that climbing has to offer!

While this event will focus on trad climbing (aka traditional climbing), there will also be opportunities for top roping and bouldering!

When is the festival?

The festival is from Friday, September 27 through Sunday, September 29, 2024.

Where is the festival located?

The festival is located in North Conway, NH - aka the Mount Washington Valley. Festival events will be occurring in several locations throughout the town of North Conway as well as at several climbing locations throughout the Mount Washington Valley. Find more details about North Conway and our venues on the Lodging + Local Beta page.

Do I have to be an experienced rock climber to attend the festival?

Not at all! We welcome women and genderqueer folks of all climbing experience levels – including none. There will be several intro and beginning clinics and workshops. The festival will be a great opportunity to try out climbing in a safe and supportive environment.

Do I need to register to attend the festival?

Yes. Registration is required to attend the festival and the number of participants is limited. Past festivals have sold out so please register early! More registration information can be found here.

Why are there different levels of ticket pricing?

We strongly believe in keeping the festival affordable so that folks of all situations who love climbing can attend which is why we have a “pay more if you are willing and able” model. 

The standard registration cost for the weekend is $165 - but we have also created options for lower-cost and higher-cost tickets ranging from $100-$250. If you feel that you can afford the higher price and would like to help offset the costs for other participants, please select a $200 or $250 Festival Pass. We have a limited number of $100 Festival Passes available. Lower-cost festival passes will go on sale June 15. There are also full scholarships available (see below) and opportunities to volunteer (click here for details).

$5 from each ticket sale will be donated to a local Indigenous-led organization.

What is included in the cost of registration?

Entrance into all scheduled events on the festival is included EXCEPT clinics (+$85) and workshops (+$20-35). This includes select meals.

• FRIDAY: Opening Party + Presentations

• SATURDAY: Morning Yoga, Hot Breakfast, Climbing Demos, Panel, Dinner, Happy Hour, Evening Event

• SUNDAY: Morning Workshop, Light Breakfast, Stewardship Project, Community Slideshow

• SWAG from our generous sponsors!

Please see the Registration page for more details.

What is not included in the cost of registration?

Clinics + Workshops, transportation + lodging, and climbing equipment rentals are not included in the cost of registration.

• Clinics and Workshops: $85/clinic and $10-$35/workshop. Registration is open only to festival ticket holders. More info here.

• Lodging: see Lodging + Local Beta for our recs

• Climbing Equipment Rental: Shoe + harness demos will be available from our sponsors, however access to demos is not guaranteed. All participants are responsible for their own climbing equipment. Check out local gear shop, IME for gear purchases/rentals and guide books!

• Transportation: All festival ticket holders will receive a link to a ride-share spreadsheet to help coordinate transportation in their Eventbrite confirmation email. All participants are responsible for their own transportation to/from the festival and to/from venues throughout the weekend. Access to a vehicle is necessary for getting around North Conway independently. We highly encourage festival participants to carpool!

Do you need to be registered for the festival to sign up for a clinic or workshop?

Yes, clinics and workshops are only open to registered festival participants.

The clinic or workshop I want to join is already full. Can I get on a waitlist?

Absolutely! When a session fills up, we add it to our waitlist. We then reach out to folks in the order they signed up. You’ll have 48 hours to let us know if you want the spot. Add your name to the waitlist here.

Are scholarships available?

Yes! Please see more information on our Registration Page.

Who can attend the festival?

Flash Foxy welcomes women and genderqueer climbers to join us at the Flash Foxy Trad Fest. We use “genderqueer” as an umbrella term for all folks of non-dominant genders. Still not sure if this space is for you? We’ve got more FAQs about who Flash Foxy is for.

This is an all-ages event and young children are encouraged to attend with a guardian! If you are a guardian for a young climber who wants to attend, please email us at events@flashfoxy.com.

Our goal is to create and maintain a safe and diverse space where consent and respect are our first priorities. Harassment of any kind (unwanted contact, verbal or physical abuse, racism, homophobia, transphobia, body-shaming, etc.) will NOT be tolerated and will lead to being asked to leave.

Can I bring my dog?

As much as we love dogs, they are not allowed at primary festival programming including the opening party, film screenings, presentations, clinics, workshops, and stewardship projects. Our events are jam-packed with both humans and activities and can be an overwhelming experience for our canine friends. Additionally, dogs can be a safety hazard during clinics and workshops. To avoid conflict, we would prefer that you leave your pup at home. Thank you for understanding!

Service dogs are allowed at all festival programming. If you will be bringing a service animal to your clinic or workshop please email events@flashfoxy.com so that we can ensure that the venue can accommodate dogs. Some approaches involve delicate scrambling and are not safe for dogs.

Can I get a refund if I can't attend the event?

We understand that circumstances can change. While we cannot guarantee refunds, we strive to accommodate them, especially if tickets sell out and a waitlist forms. Please note that as the festival date approaches, processing refunds and ticket transfers becomes more challenging.

The deadline to request a refund is September 1st, and the final day for ticket transfers is September 15th. If you've purchased a pass but find yourself unable to attend, please contact us right away at events@flashfoxy.com.

How does the waitlist work?

People are taken off the waitlist in the order they were added to the waitlist. When someone alerts us that they can no longer attend, we send an email to someone on the waitlist and they will have 2 days to redeem the ticket.

Is this event rain or shine?

Yes, our event is rain or shine! Regardless of the weather, we will have a good time! We cannot guarantee access to climbing or any specific climbing areas. Part of climbing outdoors is respecting the land and learning to make the best of whatever Mother Nature throws our way!

We cannot guarantee weather conditions, crag conditions, or any other element of climbing, road, or trail access. There are no refunds for this event.

Where can I find information about the accessibility of venues + programming?

The primary festival venue, North Conway Community Center (Friday Opening Party , Saturday events and Sunday morning events) is wheelchair accessible and has accessible bathrooms. Events at our secondary festival venue, IME (Friday Climber Coffee, Sunday Community Slideshow) will take place on the ground floor. The Saturday Small Business Vendor Market will take place upstairs at IME. The bathroom is on the ground floor but is not wheelchair accessible. Accessibility of crags (climbing clinics) and satellite events (Sunday Stewardship Project) varies.

Face masks will be optional for all indoor events. Face masks will be available on-site.

ASL Interpretation will be available at the 2024 Flash Foxy Trad Fest in North Conway. All films will have captions in English. Please email events@flashfoxy.com to coordinate your ASL interpretation needs. Interpretation is supported by Corps THAT and Arc’teryx.

Have an accessibility concern? Reach out to events@flashfoxy.com and we’ll see how we can help!

We are always working to make the Flash Foxy festivals more inclusive and welcoming spaces, please let us know what we can do to make our event more accessible for you. Unfortunately, we are not always able to arrange accommodations but we will do our best and will provide honest answers about our event spaces, staff capabilities, and the activities that take place at our festivals. Thank you for learning and growing with us!

What’s your Covid-19 Plan?

All festival attendees must have received a minimum of 1 dose of any COVID-19 vaccine to attend any Flash Foxy event. All attendees must present proof of vaccination at registration. Proof of vaccination may consist of physical or digital vaccine records. To request a vaccine exemption* please email events@flashfoxy.com. 

*Vaccine exemptions will only be granted to those with medical conditions preventing them from receiving a vaccine. Vaccine exemptions must be requested within 48 hours of ticket purchase and at least 2 weeks before the event. All unvaccinated attendees with approved exemptions must present proof of a negative COVID-19 test (PCR or at-home test) within 24 hours of the event at registration.

Face masks will be optional at all indoor programs. Face masks will be available on-site.

Additionally, we request that if you are sick - even if it’s not Covid - that you stay home. We don’t like missing events any more than you do, but we also really don’t like being sick. We especially don’t like putting our immunocompromised community members at risk. If you’re recovering from illness or think you might be getting sick… consider wearing a mask in all group settings <3

If we have to cancel any Flash Foxy event or program due to rising COVID-19 cases or other national emergencies, ticket holders will have the following refund options:

• 50% Refund (standard policy if no action is taken by the ticket holder)

• 100% Refund (by email request to events@flashfoxy.com)

• Donate the full ticket price to Flash Foxy

We ask ticket holders who have the financial ability to keep in mind that the majority of our festival expenses are fixed and non-refundable (employee salaries, insurance, perishable goods, deposits, etc). We greatly appreciate our community and your ongoing support. 

If changes in your circumstances related to Covid-19 affect your comfort levels with attending the festival, we may be able to facilitate a ticket transfer. We cannot guarantee ticket transfers. No Refunds.

If you have a positive COVID-19 test or contact with someone with a confirmed or suspected case of COVID-19 within one week of the festival we ask that you do not attend. Please inform us immediately and we will do our best to facilitate a ticket transfer. We cannot guarantee ticket transfers. No Refunds.

Our Covid-19 plan may be updated at any time.